One platform for the entire utility lifecycle
Acquire, parse, validate, pay and report — a single, auditable source of truth for every bill and every dollar, backed by managed services.
Acquire
Collect every bill, from every source
Collection Agents log into supplier portals across most U.S. utilities on a schedule, while inboxes, manual uploads, SFTP feeds and scanned postal mail all land in one secure, centralised repository.
- Collection Agents for U.S. portals
- Email & manual upload
- SFTP & scanned mail
- Interval & meter data
Parse
Accurate data capture across every commodity
AI Agents read every bill with high accuracy and capture all the data that matters — across electricity, water, waste, gas, heating oil, telco and fuels — including charges, usage and meter reads, validated against the figures on the page.
- All commodities & charge types
- Usage & meter reads captured
- Arithmetic & tolerance checks
- Page-level traceability
Validate
Catch issues before they cost you
Integrity, tolerance and comparison checks flag anomalies, while tracking of missing, late-arriving and overdue bills keeps your data complete and your payments on time.
- Integrity & comparison checks
- Missing & late-bill tracking
- Supplier resolution workspace
- Exception management
Pay
Pay vendors in bulk, on time
Consolidate approved bills into payment files with GL and cost-code allocation, then pay your vendors in bulk by ACH — with credit card and cheque available through our managed service and banking partner.
- Bulk payment files & approvals
- ACH (NACHA CTX, CCD+)
- Card & cheque (managed)
- Remittance & accruals
Report
One dataset, many outcomes
The same validated data powers financial control, environmental reporting and ENERGY STAR® compliance, and feeds budgeting when you plan to procure or go to market.
- Spend & variance analytics
- Emissions (Scope 1/2/3)
- ENERGY STAR® compliance
- Budgeting & procurement
Accurate data capture across every commodity
AI Agents capture charges, usage and meter reads across all your utilities — validated against the figures on the page, ready for payments, reporting and budgeting.
Accurate payments
Every charge, tax and adjustment captured so payments are right the first time.
Environmental reporting
Consumption by commodity feeds emissions and ENERGY STAR® reporting.
Budgeting & procurement
A clean dataset to budget, forecast and plan when you go to market.
Meter reads
Meter reads captured from bills power compliance, rebilling and ratio billing.
Never lose track of a bill
Active tracking of missing, late-arriving and overdue bills keeps your data complete and your payments on time — especially during a transition from a previous incumbent.
Missing bills
Know exactly which bills should have arrived but haven’t — by property, account and supplier — so gaps never turn into back-bills.
Late-arriving bills
Flag bills that arrive after their expected window and reconcile them automatically, especially during a transition from a previous provider.
Overdue invoices
Surface invoices approaching or past their due date and trigger action before they become late fees or disconnections.
Collect bills from every source — automatically
Acquisition bots, inboxes, uploads, SFTP and scanned mail flow into one secure, centralised repository.
Collection Agents (portals)
Automated agents acquire bills and interval data from supplier portals across most U.S. utilities.
Email capture
Forward supplier emails or use a dedicated inbox; attachments are ingested automatically.
Manual upload
Drag-and-drop PDFs and documents straight into the workspace when you need to.
SFTP feeds
Bulk supplier and EDI feeds are pulled securely over SFTP and normalised on arrival.
Postal mail
Bills that arrive by post go to a mailing address we set up, are scanned, and routed into the same pipeline.
Interval & meter data
We pull and store interval and meter data to validate every charge against actual usage.
Pay on time, every time — through our banking partner
Verify and consolidate bills into payment files with GL and cost-code allocation, then pay by ACH, card or cheque with remittance attached.
Run weekly or fortnightly payment files with GL and cost-code allocation, and pay in bulk on your schedule.
Remittance attached to every payment, plus full payment reports including bank transactions.
Track refunds, emergency payments and variances with a complete transaction ledger.
Generate funding requests, pull funds and reconcile against bank statements automatically.
Audit-ready data for finance and sustainability
Emissions accounting, ENERGY STAR® Portfolio Manager compliance and completeness reporting — powered by the same validated data.
Emissions accounting
Calculate Scope 1, 2 and 3 emissions from bills and interval data across your portfolio.
ENERGY STAR® compliance
Feed validated consumption straight into ENERGY STAR® Portfolio Manager for benchmarking and compliance.
Targets & budgets
Lock budgets, set reduction targets and monitor actuals with alerts before you overrun.
Solar, batteries & DER
Track generation, storage and grid usage to measure renewable performance.
Software plus a team that runs it with you
BillPortal pairs the platform with managed services so your team focuses on exceptions, not data entry.
Dedicated support
A dedicated, friendly support team resolves billing queries quickly, with tailored SLAs.
Data accuracy & auditing
Precise validation and complete audit trails keep billing accurate and compliant.
Onboarding & project management
We manage the transition end-to-end — from credentials to go-live and handover.
Managed BAU processes
We run day-to-day bill processing and payments so your team can focus on exceptions.
Customisation & integration
Flexible integrations and tailored configuration fit BillPortal to how you operate.
Dedicated team
Account managers and engineers partnered to your portfolio for accuracy and speed.
Connected to the systems you already run
Two-way sync with ERP/AP, sustainability platforms and energy systems keeps every team aligned.
Frequently asked questions
BillPortal gives you ownership of the end-to-end utility bill lifecycle — collection, validation, payments and reporting — in one auditable workspace you control. It automates bill acquisition from portals, email, upload, SFTP and post; captures and validates the data with AI Agents; proactively tracks missing, late and overdue bills; and pays your vendors in bulk. The difference: you own the software and your data. Your bills, vendors, GL mappings, payment-file formats and integrations stay with you — so instead of re-migrating to a new incumbent every couple of years, you keep full transparency and control and simply choose who operates it.
See how much time and spend you can reclaim
Book a personalised walkthrough and we’ll map BillPortal to your portfolio, suppliers and payment flows.