Take control of your utilitiesElectricity
People and AI Agents in one workspace — collecting, validating and paying every utility bill, then turning the data into financial, operational and sustainability insight. Every step, a complete audit trail.
Purpose-built for multifamily, commercial & industrial, and energy brokers
Utility spend is high-volume, fragmented and error-prone
Bills arrive from dozens of suppliers across portals, email and post. Missing invoices, late fees and manual approvals drain finance teams and hide data you need for payments, budgets and sustainability reporting.
Missing invoices
Bills slip through the cracks and surface later as back-bills and accruals.
Late fees
High volume plus manual tracking means missed due dates and penalties.
Manual approvals
Approvals, ACH files and reconciliations consume finance teams.
Data silos
AP, procurement and sustainability re-key the same data, again and again.
One workspace for the entire utility lifecycle
From acquisition to payment to reporting — a single, auditable source of truth for every bill and every dollar.
Acquire
Collect every bill, from every source
Collection Agents log into supplier portals across most U.S. utilities on a schedule, while inboxes, manual uploads, SFTP feeds and scanned postal mail all land in one secure, centralised repository.
Parse
Accurate data capture across every commodity
AI Agents read every bill with high accuracy and capture all the data that matters — across electricity, water, waste, gas, heating oil, telco and fuels — including charges, usage and meter reads, validated against the figures on the page.
Validate
Catch issues before they cost you
Integrity, tolerance and comparison checks flag anomalies, while tracking of missing, late-arriving and overdue bills keeps your data complete and your payments on time.
Pay
Pay vendors in bulk, on time
Consolidate approved bills into payment files with GL and cost-code allocation, then pay your vendors in bulk by ACH — with credit card and cheque available through our managed service and banking partner.
Report
One dataset, many outcomes
The same validated data powers financial control, environmental reporting and ENERGY STAR® compliance, and feeds budgeting when you plan to procure or go to market.
Tailored solutions for how you operate
Whether you manage thousands of units, a global property portfolio, or a book of energy clients, BillPortal adapts to your model.
Collect bills from every source — automatically
Acquisition bots, inboxes, uploads, SFTP and scanned mail flow into one secure, centralised repository.
Collection Agents (portals)
Automated agents acquire bills and interval data from supplier portals across most U.S. utilities.
Email capture
Forward supplier emails or use a dedicated inbox; attachments are ingested automatically.
Manual upload
Drag-and-drop PDFs and documents straight into the workspace when you need to.
SFTP feeds
Bulk supplier and EDI feeds are pulled securely over SFTP and normalised on arrival.
Postal mail
Bills that arrive by post go to a mailing address we set up, are scanned, and routed into the same pipeline.
Interval & meter data
We pull and store interval and meter data to validate every charge against actual usage.
Accurate data capture across every commodity
AI Agents read every bill with high accuracy — capturing charges, usage and meter reads across electricity, water, waste, gas, heating oil, telco and fuels, validated against the figures on the page.
Every charge, tax and adjustment captured so payments are right the first time.
Consumption by commodity feeds emissions and ENERGY STAR® reporting.
A clean dataset to budget, forecast and plan when you go to market.
Meter reads captured from bills power compliance, rebilling and ratio billing.
Upload a real bill and see the extracted data — no account needed to start.
Pay on time, every time — through our banking partner
Verify and consolidate bills into payment files with GL and cost-code allocation, then pay by ACH, card or cheque with remittance attached.
Run weekly or fortnightly payment files with GL and cost-code allocation, and pay in bulk on your schedule.
Remittance attached to every payment, plus full payment reports including bank transactions.
Track refunds, emergency payments and variances with a complete transaction ledger.
Generate funding requests, pull funds and reconcile against bank statements automatically.
Audit-ready data for finance and sustainability
Emissions accounting, ENERGY STAR® Portfolio Manager compliance and completeness reporting — powered by the same validated data.
Connected to the systems you already run
Two-way sync with ERP/AP, sustainability platforms and energy systems keeps every team aligned.
Frequently asked questions
Search our help centre or browse every topic.
BillPortal is one platform to collect, parse, validate, pay and analyse every utility bill. AI agents gather bills from portals, email and uploads; we parse them across every commodity, split the data by account and commodity for GL coding, flag exceptions for review, and give finance, operations and sustainability teams a single source of truth.
See how much time and spend you can reclaim
Book a personalised walkthrough and we’ll map BillPortal to your portfolio, suppliers and payment flows.